Choosing the perfect wedding venue is one of the most important decisions you will make while planning your special day. Your venue sets the stage for your celebration and creates a personal connection you will treasure forever.
With your top choices identified through research, it’s time to check them out in person during the all-important venue tour. Approaching your wedding venue tours with intention and a clear plan will ensure you don’t miss any details and truly envision how your wedding dreams can come to life within each space. Here are some simple tips for making the most of your venue visits.
Schedule an Appointment
Many venues are open only by appointment, so contacting them and scheduling a tour is essential. Driving by during off-hours or dropping in without an appointment may mean you miss seeing the entire space and won’t get the necessary information about the venue.
Come Prepared
Create a checklist with your must-haves and personal details in mind, or create a list of thoughtful questions, like the venue’s policies and restrictions, the logistical details (capacity, parking, vendor access, etc.), and customization and personalization options. Be sure you bring a notebook to record the answers!
The more you consider things like your wedding date, wedding season, and wedding style beforehand, the more you’ll benefit from your tour.
Bring Key Decision Makers
If there are family or friends who play key roles in your wedding planning, invite them to join the tour! Parents often bring knowledgeable perspectives and questions that you might not think of.
Immerse Yourself in the Ambiance
Take time to experience the space entirely. Walk around and picture how each part will look on your wedding day. Stand in spots where you’ll share special moments, like the first dance, or where loved ones will sit during your wedding reception. Get a feel for the flow of the space and visualize your day.
Take Photos & Video
As you walk through the venue, take plenty of photos and videos. Doing this will help you remember details and assist with your final decision.
Pay Attention to the Staff
Evaluate their level of customer service and responsiveness. Assess the venue’s willingness to accommodate your needs and evaluate the team’s expertise and ability to bring your wedding vision to life.
Trust Your Instincts
Allow yourself to be fully present during your tours and open to the unique qualities of each venue. Trust that instinctive pull towards a particular location, guiding you toward the perfect backdrop for your wedding celebration, where you can picture wonderful memories with your loved ones.
Personal Tips From Our Planning Team:
“Go in with an open mind and a general understanding of your wedding vision. It will help you see a few venues that fit your vibe and aesthetic versus ones that are all very different from each other, and you become frustrated in the process.” Event Manager, Amanda Frangoulis.
“Prepare questions ahead of time. Parents always have the best questions.” Event Manager, John Alexander
“Bring the family members that will help you make your decision. The more people you can bring, the better.” Owner, Mark Ryan
As you begin your venue tours, let excitement and intention guide you. The perfect wedding location awaits—one that will create an emotional connection and set the stage for an unforgettable celebration.
If you haven’t checked them out, explore Robert Ryan Catering’s exclusive venues!
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Ready to take your wedding or event to the next level at a truly special venue paired with a top-notch staff? Schedule a tour today, and let us help you create your most memorable day!
Learn more about Robert Ryan Catering & Design and tour our venues. Subscribe to our e-newsletter for exclusive offers, up-to-date news, and recipes from our executive chef.
– Michelle Durinzi
Photo credits, top to bottom: Josiah & Steph Photography (main), Luna & Lark Photography, Martin Reardon Photography, and Asya Photography
